We try our best to show layouts in a wide range of scales, gauges, eras and locations and generally speaking we get the balance about right. An exhibition can take up to three years to organise, the first stages (apart from booking the venue -
After initial details of a layout has been received the data will be filed until required. When I look through the files for layouts to invite I will look at the layout size, era, scale & gauge and any comments made by a reviewer -
If a layout has been chosen I will send of an invitation letter (FMRC 1) and the form (FMRC 2), I will usually write on the letter a suitable deadline for a reply, this is generally 3-
After this flurry of activity nothing will now happen until nearer the exhibition, when in the August preceding the exhibition the welcome pack is sent out to the layouts (and traders etc) showing them how to get to the hall, their position within the hall and other information that may be useful to them.
At the Exhibition
Upon arrival at the exhibition a folder is picked by by the layout representative which contains meal tickets, badges and a copy of the exhibition guide.
During the exhibition the public have a chance to vote for their favourite layout and the winner receives some bottles of wine as a prize. Each layout is also given a brass layout plaque which they can affix to some suitable area of their layout showing that they have been to the show.
After the exhibition is over the file remains dormant for about a year until it is archived and the file is re-