Folkestone, Hythe & District Model Railway Club

Information for Traders & Societies

Folkestone MRC take great pride in offering an enjoyable and friendly exhibition - to both visiting public and layout owners, traders and societies. Our policy towards traders is that we try not to have too many traders at the exhibition who are trading in similar items, e.g. too many second hand books. For those traders who may be interested in attending our show in the future please read the text below and if you are still interested please email me:            Chris Dorrell (Exhibition Manager). Note that you may be placed on the waiting list. For information regarding societies please scroll the page down.


Traders:


The Invitation Process


The first batch of invitations is sent out in January, the deadline for replies is usually March 1st. If it becomes apparent that space is still available after the first batch of traders have been invited a further batch or batches will be sent out. Upon acceptance a written estimate of the cost to the trader will be sent, usually within one month of the trader replying.  Where possible we will email receipts/confirmations. A £25 non refundable deposit will be required, this is to cover our considerable initial expenses, with the balance payable by July 1st. In August of the exhibition year a “Welcome” pack is sent giving information on set up times, a plan of the hall and the location within it and a map of Folkestone. Upon arrival at the hall traders are asked to report to the information stand (shown on their plan) where they receive a folder with more information as well as tea tickets, a questionnaire and badges.


Donations:


For 2017 these will be as follows:


£11 per foot frontage (maximum depth of 6’ in most cases).

£9 per table (for the weekend, not per day) - tables are hired.


Included in the fee is a free entry in the exhibition guide with a description of your stand, address, contact details and email address/web site if applicable.


In addition, adverts can also be placed in the guide as follows:


1/3rd of an A5 page (advert to measure 120 mm x 58 mm) £20 (Colour not available in this size)

Half Page A5 (advert to measure 120 mm x 87 mm) £35 (Colour: £70)

Full Page A5 (advert to measure 120 mm x 174 mm) £45 (Colour: £130)


All of the above adverts are for Black & White/Greyscale. Adverts must be supplied by May 1st.  In addition if an advert supplied does not fit within the sizes specified or alternatively no advert has been supplied but has been requested then a separate £5 re-draw charge will be levied. This will be notified upon arrival at the exhibition.


There is no charge for chairs or power supply. Insurance & local accommodation to be arranged by the trader. The Leas Cliff Hall is a multi million pound venue and is protected by a security system.


Societies:


The Invitation Process


The first batch of invitations is sent out in January of the exhibition year, the deadline for replies is usually the end of March. If it becomes apparent that space is still available after the first batch of societies have been invited a further batch may be sent out. We do limit the number of societies at the exhibition and rotate them every so often. Upon acceptance a written estimate of the cost to the society will be sent, usually within one month of their reply. No deposit is required from societies with payment required at the exhibition itself. We do not charge societies for the space that they occupy within the hall and therefore we do restrict this to a maximum of 12’. Any society that sells items at the exhibition are required to donate 10% of their takings to the club. In August of the exhibition year a “Welcome” pack is sent giving information on set up times, a plan of the hall and their location within it and a map of Folkestone. Upon arrival at the hall societies are asked to report to the information stand (shown on their plan) where they receive a folder with more information as well as tea tickets, a questionnaire and badges.


Donations:


For 2017 these are as follows:


£9 per table (for the weekend, not per day) - tables are hired - same as 2016.


A free entry in the exhibition guide is included with a description of the stand, address, contact details and email address/web site if applicable.


In addition, adverts can also be placed in the guide as follows:


1/3rd of an A5 page (advert to measure 120 mm x 58 mm) £20 (Colour not available in this size)

Half Page A5 (advert to measure 120 mm x 87 mm) £35 (Colour: £70)

Full Page A5 (advert to measure 120 mm x 174 mm) £45 (Colour: £130)



All of the above adverts are for Black & White/Greyscale. Colour adverts can be arranged but at cost. Adverts must be supplied by May 1st.  In addition if an advert supplied does not fit within the sizes specified or alternatively no advert has been supplied but has been requested then a separate £5 re-draw charge will be levied. This will be notified upon arrival at the exhibition.


There is no charge for chairs or power supply. Insurance & local accommodation to be arranged by the society. The Leas Cliff Hall is a multi million pound venue and is protected by a security system.


Chris Dorrell

Exhibition Manager

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